Financial Settings - Deposit Settings


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From the Main Menu | Admin | Financial Settings | Deposit settings


Main Menu | Admin | Financial Settings | Deposit settings

Deposit

There are a range of Deposit settings to suit every possible requirement, and are based on a Booking (Client) Total, or Booking (Client) Quoted value




a) Small booking value threshold

b) Fixed value Deposit

c) Departure specific % deposit (Managed on each individual departure, to suit)

d) Company Default % deposit


Bear in mind, too, that if the Balance is due x number of days before the Departure, the calculated Deposit figure could be replaced with the balance due!


All calculations are based on Tax inclusive figures


Main Menu | Admin | Financial Settings | Deposit settings

A. SMALL BOOKING VALUE THRESHOLD




Deposit required will be the full Booking (Client) amount or Quoted amount if this Small Booking Value threshold is not met

Example:

Deposit required is the full Booking amount ($1000.91) as the Small Booking Value threshold of $1,500 has not been met

C. and D. % VALUE DEPOSIT

BUT if the TOTAL or the QUOTED VALUE is more than the [ Small Booking Value threshold ] then either of these situations will apply:

  • If a Deposit % has been entered on a Departure, it will be used
  • If a Departure Deposit % is left empty, (e.g. no % selected) then the Company % Default will be selected

The Deposit Percentage field provides a drop down list where you can select a % value of the Payer's trip price as the deposit figure.  e.g. if the trip cost is $1,000 and you set the deposit percentage field to .55, then the deposit requirement would be $550.





Example:

% Value Deposit (30%, from Company setting in this case) applies because the small booking threshold has been exceeded

Each Departure can have it's own % deposit rate applied, which will override the Company setting, on the Departure | Details | General tab

The Deposit % drop down list

B. FIXED VALUE DEPOSIT

HOWEVER, if a FIXED VALUE DEPOSIT amount has been entered, this will apply to all bookings, regardless of their value.   No matter the cost of the client's trip, in this instance, the deposit requirement will be this fixed sum.  

Fixed Value Deposit of $500 applies

Example:


A deposit amount of $500 is payable as that has been set as the fixed value deposit in the Company Settings