Calendars - Simple

Simple Calendars have been included in Odyssey.

There are a range of calendars for functions such as viewing all of the Departures a specific Guide or Vehicle have been assigned to, or selecting a briefing time for your clients.

Where do I find calendars?

From the Main Menu | Depot | Calendars menu

and the Departures Starting Calendar is available from the Main Menu | Departure Dashboard

There is a 'view' Calendar button (or similarly named), in relevant locations, next to supporting fields. This can be extremely useful when eg: selecting a briefing time for your clients, the reservations team can 'pop open' a calendar window to view all the prior commitments, so as not to overload briefing staff.

What features do Calendars have?

Calendars have a monthly, weekly, or daily view, as seen in the examples of the Departure Briefings calendar below
Calendar views can be filtered by the trail, by selecting a trail from the drop down list in the top left corner of the calendar
Each trail has it's own colour as seen in the example below Dark blue, light blue, or green, in these examples
Each calendar entry displays the time of the briefing, etc, the departure code, and the number of PAX.
Also, hovering over each calendar entry will display the name of the departure as in the first example below:

Monthly view

Weekly view

Daily view

DEPARTURES

Departure based calendars are generally used by our client's whose business model is Guided trips / fixed Departure dates. One vehicle per Departure.

Departures - Which vehicles are assigned

Note: this is for vehicles which have been assigned to a Departure (not a run)

Vehicles - Which Departures are assigned

Coming soon!

Staff - which Departures are assigned

Note: this is for Guides who have been allocated to a Departure (not drivers)

Departures - which Staff are assigned

Coming soon!

RUNS

Run based calendars are generally used by our clients whose business model is multiple departures per vehicle - e.g. Scheduled runs

Runs - Which vehicles are assigned

Select a trail from the drop down list on the left to view what vehicles have been assigned to each run
Double clicking an entry will allow you to open a pop up window to allocate a new or different vehicle

Vehicles - Which runs are assigned

Coming soon!

Runs - Which staff are assigned

Double clicking a calendar entry opens a pop up window, where you can assign drivers, view the roles, and assign vehicles, view route notes, and obtain a count of clients, bags and bikes.

Like all calendars, a daily and weekly view is also available.

Staff - which runs are assigned

Select a driver from the drop down list on the left to view what runs a particular driver has been assigned to
Double clicking an entry will allow you to open a pop up window to allocate a new or different staff member to that run

Departure Start Calendar

This view is available from the "Calendar" button at the bottom left of the Departure Dashboard

It displays the start date of all released and non released departures for each trail, along with the number of PAX,

For the trails to show in different colours on the calendar, the colours need to be specified in Main Menu | Settings | Company Settings | Trails | Branding Trail Colour field. Learn more Here

Briefings Calendar

available from the Departure Dashboard | Options Panel, or from the Depot | Calendars menu

To change a departure time, simply double click a departure, to open the pop-up window

and reset the bike briefing to another slot by changing the date from the calendar, or the hours or minutes from the drop down list (remember you may need to notify the client!)
A departure's PAX count only includes confirmed bookings, so it will show on the briefing calendar with 0 PAX if there are no confirmed bookings
If a departure has not yet been "released" to the Depot, it will still appear on the briefing calendar, but will be noted as being "not released"

To view all details of this departure at Depot level, click the " Open full departure" button

Bike Allocations Calendar

This feature is coming soon

Vehicle Storage Calendar

This feature is coming soon

Staff Calendar - by Route

The Staff Allocations by Route calendar allows you to view and amend the allocation of the (appropriately rated) driver each route. At calendar view you also also see a count of people, bike and bag movements, as well as the assigned driver name.

Double click a daily route entry to open the pop up window to make or amend staff assignments. The role of the staff member will be displayed beside their name, so that you can be sure you have the appropriately rated driver for this run. You can also change the assigned vehicles in this view.. The pop up window will show you the number of clients, bag and bike movements, the vehicle capacity, and provide you the ability to create notes in relation to the route on that day.

For the staff to show in different colours on the calendar, the colours need to be specified in Main Menu | Resources | Route | Timetable Map/Calendar field. Learn more Here

Vehicle Allocations - by Route

The Vehicle Allocations by Route calendar allows you to view and amend the allocation of up to two vehicles on each route. At calendar view you also also see a count of people, bike and bag movements, as well as the rego of the assigned vehicle.

Double click a daily route entry to open the pop up window to make or amend vehicle assignments, and the assigned driver. The pop up window will show you the number of clients, bag and bike movements, the vehicle capacity, and provide you the ability to create notes in relation to the route on that day.

For the routes to show in different colours on the calendar, the colours need to be specified in Main Menu | Resources | Route | Timetable Map/Calendar field. Learn more Here