How to manage allocated parking

How to manage allocated 'off street' / 'secure' parking  in Odyssey

This is the best solution within Odyssey where no development work is needed, eg: this will give the answers using ‘out-of-the-box functions we already have.

We simply make out that a Car Park is another vehicle, so that we can check a calendar for availability, and assign this "vehicle" aka Car park to a Departure.

Before you begin, ensure that the visibility of the ‘Vehicles’ Resource tab - for all of the Masters that will use these car parks, is turned on. Go to Masters | Views | Resources | Views and ensure the eyeball is showing for Vehicles

1. Setting up: Add each individual Car Park as a Vehicle Resource

• From the Main Menu | Resources | Vehicle menu, add each car park as a ‘Vehicle'
• Assign different colours to each park so that they are easily identified when you come to view the vehicle calendar

2. Check availability: to see what car park space is available

• Firstly, we recommend that you view the Calendar records for the Vehicles/Carparks to see what space is available
  • From the Main Menu | Depot | Calendars | , select Vehicles, which trips are assigned
    • (or from the specific Tour | Resources | vehicle tab, click show Calendar
  • If necessary, navigate to the correct month
  • Click Show all, so that all vehicles and car parks are shown
  • Alternatively, filter the calendar by individual Car Park
  • Any of the 8 different colours will display for the parks already allocated
  • Add whatever colour / number you can see is NOT SHOWING, to the Departure/Tour, see below:

3. Allocating: Allocate a car park to a client on a Departure/Tour

• Assign the car park to the Departure/Tour, so that it shows in the calendar
  • From the Tour | Resources | Vehicles tab, click + Vehicle, and add the Vehicle, aka Car Park
  • the calendar for this vehicle will automatically be populated for every day of the Tour

• Remember, the steps above were just for managing the car park and creating calendar records for it. The normal process of assigning a vehicle storage record for each booking still needs to happen:
  • On the booking record for the client who has selected a secure car park, assign a Vehicle Movement - Vehicle Storage record for each day, so that it can optionally be charged for, and appear on Itineraries, etc.