How to manage allocated parking

How to manage allocated 'off street' / 'secure' parking  in Odyssey

This is the best solution within Odyssey where no development work is needed, eg: this will give the answers using ‘out-of-the-box functions we already have.

Add each individual park as a Resource

• From the Main Menu | Resources | Vehicle menu, add each park as a ‘Vehicle'
• Assign different colours to each park so that they are easily identified when you come to view the vehicle calendar
• Ensure that the visibility of the ‘Vehicles’ Resource tab - for all of the Masters that will use these car parks, is turned on. Go to Masters | Views | Resources | Views and ensure the eyeball is showing for Vehicles

To allocate a car park to a client

• Firstly, we recommend that you view the Calendar records first to see how many of the x number of parks have already been assigned.
  • From the Main Menu | Resources | Vehicle, select Vehicle calendar
  • Calendar views can be filtered by Car Park - to clearly see where the gaps are
  • Navigate to the correct month (it’s always going to open in the current month)
  • Any of the 8 different colours will display for the parks already allocated
  • Add whatever colour / number you can see is NOT SHOWING, to the Departure/Tour, see below:

• Assign the car park to the Departure/Tour, so that it shows in the calendar
  • From the Tour | Resources | Vehicles tab, click + Vehicle, and add the Vehicle, aka Car Park
  • the calendar for this vehicle will automatically be populated for every day of the Tour

• Remember, the steps above were just for managing the car park and creating calendar records for it. The normal process of assigning a vehicle storage record for each booking still needs to happen:
  • On the booking record for the client who has selected a secure car park, assign a Vehicle Movement - Vehicle Storage record for each day, so that it can optionally be charged for, and appear on Itineraries, etc.