Tour / Departure - Provider - Details/Defaults tab


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Details/Defaults


NOTE: Exactly these same views are accessible by going to the Tour | Bookings | Select a client booking | Provider | Select a provider | Details/Defaults tab


Tour | Providers | select a Provider | Details/Defaults tab


The settings entered here are used for this Provider, when

  • adding new clients to the tour
  • and to edit settings on all existing bookings

On this view, you are able to define

  • the Provider, default Provider product and default product rate
  • the default number of Clients per room
  • whether this item is charged for
  • whether this item is included in Agent calculations
  • move this provider record to a different date (and view availability at this provider)
  • change the Tour level Provider Status (e.g. Confirmed, waitlisted)
  • define the check in time
  • Push these settings to all bookings


Tour | Provider | Details/Defaults

  • When you add a new Provider, Odyssey will have automatically created the record for the next sequential day in the departure, unless you specified otherwise. For example, if you already have an accommodation record for Thurs 23 November, it will automatically create the new accommodation record for Fri 24 November. You can modify this date here by using the < > arrows )


To change a Provider


  • The provider on a Tour can be changed by clicking on the Change button, and selecting another Provider.

Changing a Provider on a Tour

  • You will be prompted to make selections for the new Provider Product, Rate and PAX per room
  • booking level records have already been updated to switch to the new provider
  • If you make any changes to the
    • Default Provider Product
    • Default Meal
    • Default Product Rate
    • Clients per room
    • charge for this item
    • include in agent commission calculation
    • Provider Status (e.g. To Do, Confirmed, Self Booked).  Note the colour coding of each of these different status' to alert you to what action needs to be taken, if any.
  • then use the Apply to Bookings button to push those changes through to the bookings.


Making changes to these settings require you to push Apply to Bookings

  • Move the Provider record to another date on this tour by clicking the Change Date arrows < >
  • Adjust this provider's check in time for this product, if it varies on this Tour. If a check out time has been selected for this product, it will be shown here.
  • Note the Check Out Time, if entered with the provider, and the Check Out Date

Note: the Room count required with this Provider at the top left of the screen