Tour / Departure - Provider - Details/Defaults tab

Details/Defaults

Tour | Providers | select a Provider | Details/Defaults tab

The settings entered here are used for this Provider, when

• adding new clients to the tour
• and to edit settings on all existing bookings

On this view, you are able to define

• the Provider, default Provider product and default product rate
• the default number of Clients per room
• whether this item is charged for
• whether this item is included in Agent calculations
• move this provider record to a different date (and view availability at this provider)
• change the Tour level Provider Status (e.g. Confirmed, waitlisted)
• define the check in time
• Push these settings to all bookings

• When you add a new Provider, Odyssey will have automatically created the record for the next sequential day in the departure, unless you specified otherwise. For example, if you already have an accommodation record for Thurs 23 November, it will automatically create the new accommodation record for Fri 24 November. You can modify this date here by using the < > arrows )

To change a Provider

• The provider on a Tour can be changed by clicking on the Change button, and selecting another Provider.

• You will be prompted to make selections for the new Provider Product, Rate and PAX per room
• booking level records have already been updated to switch to the new provider
• If you make any changes to the
  • Default Provider Product
  • Default Meal
  • Default Product Rate
  • Clients per room
  • charge for this item
  • include in agent commission calculation
  • Provider Status (e.g. To Do, Confirmed, Self Booked).  Note the colour coding of each of these different status' to alert you to what action needs to be taken, if any.
• then use the Apply to Bookings button to push those changes through to the bookings.

• Move the Provider record to another date on this tour by clicking the Change Date arrows < >
• Adjust this provider's check in time for this product, if it varies on this Tour. If a check out time has been selected for this product, it will be shown here.
• Note the Check Out Time, if entered with the provider, and the Check Out Date

Note: the Room count required with this Provider at the top left of the screen

If you make changes to the Details / Defaults

If you make changes to the settings on the Tour | Details|Defaults tab, and wish the changes to be made to the existing bookings on this tour, click the Apply to Bookings Button

Apply to Bookings button

This button allows you to push to all bookings on this tour, any changes that you have made to the Details/Defaults settings fields, which have green semi-circles on them

If you make changes to the Default Product Rate, and Clients per room fields, which DO NOT MATCH THE existing bookings on this tour, and then click the Apply to Bookings button, the following message will appear:

This is suggesting that some bookings have different selections to the default settings for Clients per room, or Product Rate.  

it asks

• Do you need to KEEP the previously selected settings for existing bookings with this Provider, e.g. 1 PAX, 2 PAX, Single Split  (if so click the button for KEEP Previous "Rate and Per Room" choices)

• The following message will appear:

• Click Continue if you are happy to KEEP the previously selected Rate and Per Room choices but change the Room type, Charge and Agent Commission calculations for clients on this tour.

• OR do you wish to REPLACE all assigned Bookings with the 2 PAX Rate and 1 Client per room  (if so click the button for REPLACE All)

• The following message will appear:

• Click Continue if you are wish to REPLACE the Room type, pax rate, clients per room, room type, Charge and Agent Commission calculations for client's on this tour.