Provider Output / Reporting - Bulk Tours
There are two reports available in Odyssey designed to report details about bookings on multiple departures/trips/tours.
From the Main Menu | Provider | selected Provider | Emails menu:
Provider - Pre Season Bookings list / Initial Booking list
This list can be generated for any provider type, from the Provider record. It is designed to be used in conjunction with Pre Season emailing of generic room bookings to Providers. The form COMBINES all Departures booked into that Provider, for the selected season.
Cancelled Departures/Tours are not included in this report.
Learn more about COMBINED Provider emails here
Note: the PAX figure on this list is the number of actual clients booked on this tour.
In Odyssey's Main Menu | Tour | General tab, is a Provider Rooming Details section. On this section Odyssey clients can specify how many rooms, and how many people will require these rooms, for use in email communications (mergetags) to the provider.
Provider - Booking Status (PDF)
This form can be generated for any provider type, from the Provider record. and is designed to be used as a Bulk email option from the Provider record.
The form COMBINES all Departures booked into that Provider, giving the provider an update of all bookings for the selected season, or selected month start and month finish date range.
It includes the selected rooming requirements for each group. Having the provider's total wholesale price for this tour show is optional, and up to four different room types can be shown on this report. ( A breakdown per room/per provider is not possible at this stage.)
Learn more about COMBINED Provider emails here
Note: if bookings appear on this report, but are "own bookings" made by clients, and should not be included in your reporting, be sure to follow this process:
- From the Main Menu | Provider record
- select the Provider product called "Own Booked Accommodation" or "Own Booking
- Navigate to the Details | Accommodation tab
- Tick the tickbox for Non reporting Product item
- Ensure this provider product is assigned to the client on their tour
- Non reporting Product Item: Tick this tickbox to indicate that the product should be excluded from the Provider/Supplier Booking Status report, and Financial Outputs. Typically, this is used to record that a client has booked their own accommodation with this provider, so a Provider Product name such as "Own Booked Accommodation" or "Own Booking" would be selected.