Provider - Finance/Prices

A Provider usually offers many different Products, or variations of a Product.  Odyssey stores the details of these Products, for use in Departures, and also stores unlimited Rate values for each Product.   Rate are SEASONAL, and are DATE based, so there can be different rates for each product, depending on the period in question.  For example, a provider might give you different rates for one season; one for peak season, low season, and specials.

Rates are Retail, Wholesale, inclusive & exclusive of the Provider's tax rate.  And there are 5 variations of each.

Finance/Prices

• From the Main Menu, select Provider
• Select a Provider by clicking on it
• From the Provider's record, go to the Finance | Prices Page
• Click the Add / View Prices button
• Note: Products have to have been created first before you can view their prices. If you see a button that says "Create Products first" follow these steps to create new Provider Products: Creating Provider Products

Filter the list by the season you wish to review

Rates

Provider rates are date specific, as a Provider might notify you of a low season special, or a school holiday rate in any given season.  So, a season can have multiple rates.     For each of the products that you have created in the Products screen, create new RATES for each SEASON.  

• From the Display selections box, select the season that you wish to view or add prices for.

• Note: If the season you wish to add is not available in the drop down list, learn more about seasons here

To add new rate records for a new empty season

OR if all rates have been increased for this season

• From the Provider's record, go to the Finance | Prices Page
• Click the Add / View Prices button
• Select the season from the drop down list

• Click the + Add button

• enter the effective dates of the new season
• enter a notification date for these new seasonal prices (bookings made before the Notified date will be honoured at their original price)

• Click continue

At this point you can now enter $values in the spaces

• First, ensure that the correct season and price effectivity date is selected from the top right of the screen
• Enter the rates in the spaces available for 2 PAX, 1 PAX, Extras, Child fields  (Enter the figure as numeric only, e.g. 150.00.  Do not use a leading $ or commas)
• Prices can be entered Inclusive or Exclusive of GST, just click on the appropriate radio button to define your choice

To Add new Date range for a single Product/Season/Currency

Because each Product will have a rate, which is date sensitive, you will first be asked to enter the a date range for the price of the product.

• Enter a date in the Rate STARTS from.. field and a date in the Rate ENDS on.. field
• Select a season from the drop down list
• Enter a date in the Date Notified field
• click CONTINUE

Split rate

The split rate field in this area is for Reservation staff to be able to quickly provide the cost per guest, if the room rate is to be split across multiple people.  

When making bookings, Reservation staff can select a 'Split' Rate.  Odyssey will calculate on the fly what the rate to use is, based on the 2Pax price & the number of 'Extras' required to make it match the selected Pax per room they select, then divide it evenly by the number of Pax that have been selected in the Booking.

An example is:

Reservation staff are making a booking for 5 people, to share a room.  The room rate is $280 for 2 people, but has a maximum capacity of accommodating 5 people.   Three more people are going to book into the same room as Extras.

2-Bed Unit (5pax) = $280 + 40 + 40 + 40 / 5 = $80 each

NOTE:  The ' Extra' rate must use EXACTLY the same:

• Season
• Effectivity Start
• Effectivity End
• Notification Date

In order for the Split Rates to calculate.

Entering wholesale rates

The wholesale price is the price charged to your business for a product - as opposed to what is charged to your clients

Note:  This is the only place that the wholesale rate is used in Odyssey.  The Wholesale values are not used in any financial reporting.

• Click the Wholesale button at the bottom of the Provider | Rates screen

• You are taken to another screen which lists each product you have listed for this provider,

• Retail rates are listed for each product, along with blank spaces (or 0.00) for the Wholesale (W/S) rate.  
• Click in the space for each wholesale rate, and enter the wholesale price, e.g. 135.00

How to add a "Special Rate"

• Occasionally a Provider might provide you with a rate for one product, for a short period.  
• Navigate to the Provider Product Rates screen, and click on the product that is being on special

• Select the PAX rate, then enter the new Incl Cost price  (The Ex Tax price will be calculated)
• Enter the start and end dates for this special, along with the date notified.  
• Close

• This will create a new date range record, just for this product.  You do not need to add records for other room types/products for that date range.
• Odyssey will pick the correct rate at Departure and Booking level based on the  start and end date of rate records, and the rate notification date.
• You don't need to have all the rates "visible" in the Provider Rates screen for the new date range.

Multiple rate indicator

If you see a message in orange which says "NOTE: This provider has multiple Price Effectivity Dates entered.  Where values are empty, alternate prices will apply, if they exist."   

This means two things: 

a)  If there are multiple Price Effectivity Dates entered for this product, for this season, a star will appear beside a product rate, where there are multiple prices for that product for that season. Simply select a different period from the Display selections panel, "Rates effective from" drop down list to view the differing rates.

b) If any values are empty, there may be alternative pricing records for those products using different effectivity dates than the date selected.  If other rates do exist, they will be used when making a booking for this Provider Product.