Booking - Transport

Managing Transport selections per Client


The Transport tab enables you to manage transport OTHER THAN SHUTTLE organised by your organisation.  e.g. This could be a Helicopter flight, or a train ride.

Transport for your Bookings can be managed as follows:


  • Select the  Booking on the left hand side of the screen, and click on the  Providers tab, then choose the  Transport tab
  • You will see a day by day view of each Transport booking.   Initially these activity records are populated by the content of this Departure's Transport settings.
Booking | Provider | Transport
To change an Transport Provider details on a Booking
  • Changes can be made for individual bookings by clicking on a Transport line, to open the Transport booking screen.  
Editing a Transport Provider screen


  • From here, you can change the Provider, Provider Product, Rate Option, Rate, charging, check in time, and task status, by clicking on the relevant drop down menu.  
  • The rate can be overridden by clicking the Override button. Click Here to learn more
  • You can also record Office notes.  
  • IF the Accounting ( Xero API ) Advanced Module has been activated by Creative Technology for your Odyssey set-up, there will also be a General Ledger cost drop down list.

Remember, this is only making a change for this Booking





Refreshing the Booking from the Departure

  • If you have made changes you aren't happy with, and wish to reset this booking's transport records with those from the Departure, click the Refresh from Departure button

Starting over

  • If you don't want to use the default Departure records, or have made changes you aren't happy with, and wish to start over with no Transport Bookings at all, click the   Start over button

To add a new Transport activity
  • To add a new Transport activity, click the   + Transport button

Applying this change to all other bookings
  • To apply any changes you have made on this screen to all other Bookings on this Departure, click the   Apply to All button

3 Day View

 For a full schedule of Transport bookings for this Departure, click the 3 day view button 

3 Day view
  • This 3-Day view, provides the Res team person a quick view of all the clients on a Departure in order to double check everyone has the right Transport options selected.
  • The arrows at the top allows for moving between Booking days.
  • The columns relate to EACH transport day.   
  • You can click on ANY of those date/client record fields and add a note directly from there... This note will transfer onto any appropriate paperwork.  
  • The small green square icon to the left of the transport booking line here indicates the booking status, in this case being green it indicates that the booking has been confirmed.  Each Odyssey client has their own colour coding system to indicate the booking status.  Learn more Here
  • SPEED TIP: From this view, new records can be added by clicking into a specific day.  This opens up the a new "Transport booking" window for you to complete, as described above.  Then once you have completed this for one booking, you can fill down this selection from the TOP ROW client, onto all Clients on this Departure, by clicking on the fill down button

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