Master - General

General settings are used to define financial settings for this Master

On this screen you can change the Master's Pricing Model from Quoted to Costed, or vice versa.  See the separate document on Quoted vs Costed here.

Select the correct currency from the Currency drop down list. (This updates the currency setting on the Booking Form, among other things)

Check that the GST rate is correct from the tax drop down list, and if not, select a new rate

Change the Status of this Master; if it is no longer in use, select Archive from the Drop down list

Select which Depot Details should be used on Itineries based on this Master - some Odyssey clients have more than one Depot to select. Depots are set up in Admin | Company Settings

L1

Select the Calendar colour you wish this Master to be identified with

Sustainability - Enter the number of Carbon kg's used on each booking

Tick the Released box if you wish all Departures based on this Master to be automatically released.  (Any departure can be released manually if this option is not selected)  Learn more about released here.  

From the drop down list, select a colour you would like this Master to be represented by in Calendars 

Some business models - generally when they are scheduled departures of large groups - are based on an initial number of rooms being required from a Provider.  If this field is required, enter a number of rooms required here.  The number of rooms applies to every Provider on the departure.  

Many of these fields may not be required on this Master or Departures based on this Master.  If you don't require them, they can be hidden by clicking the  Hide button.  This has the advantage of keeping screens uncluttered, and causing less confusion for reservations staff, by only showing relevant fields.

Initial Rooms and Room change message:

Initial rooms applies to the number of rooms you initially request from all providers on this departure, when the departure is for advanced group bookings

Room change message:  This is where you enter a default message for all new Departures based on this Master, for IF and WHEN you wish to change the email message which is going to the providers to change the number of reserved rooms.

The text you enter here will only be effective in new Departures based off this master.  For earlier Departures, you will need to manually amend the message prior to sending the email to the provider.  

The default messages are:

When adding rooms:

This group is going to be larger than expected so could you please add 1 more rooms to our booking, making a total of 9

When reducing rooms:

This group is going to be smaller than expected, so please reduce our booking to 7 rooms and release any remaining rooms on hold.

When room numbers remain the same:

We are holding (X number) rooms with you for this group.