Tour / Departure - Resources | Guides

Guides / Staff

To Assign guides to a Tour

From the Tour | Resources | Guide tab, click the + Guides button at the bottom left of the screen

A list of only your guides will appear,
select the applicable guide from the list, and click Continue

The total number of guides assigned to this trip is displayed at the top left of the screen, between the number of days and the number of clients on this Tour, and also on the Guide tab

The Tour | Resources | Guide tab, showing the number of guides assigned to this tour

TIP: Once you have selected the Guide, Odyssey will automatically create a Booking Level record for them in the tour. (This enables them to be assigned rooming selections, and also means you can email a guide with tour related guide outputs)

Go to the Tour | Booking list, and observe that these two Guides have automatically been added to the tour, as bookings.

Note that Guides have a yellow status button beside their names, which indicates that they are a Guide.
Guide records will never be included in financial calculations or passenger counts
Guides are not automatically added to any other Supplier type (Activity, Transport, Meals, or Other). Their names will appear against these supplier entries, but the 'default' treatment will be not applied.
If you want Guides to participate in Excursions or other activities, you must add them manually. (Note: This will always remain a manual task.)

Tour | Bookings list, showing the Guides have been automatically added (in orange text)

To view a Guide booking record on a Tour, click on it from the Bookings tab

Note: the yellow banner at the top to indicate that this is a Guide record, and also note the Booking Status of Guide

Assigning a room to a guide

From the Tour | Provider | Accommodation (select a Provider) | Bookings | Client selections tab
select the room product, PAX per room, and rate option for this Guide, and then Apply to all Days (if appropriate)

Then move to the Tour | Provider | Accommodation (select a Provider) | Bookings | Sharing tab, and assign a room sharing instance, specifying if they are sharing with which other guide, or having their own room.

Viewing the Guides bookings in a Calendar

A Staff calendar is available to view from each tour, allowing you to you check the availability of any/all staff

Learn more about simple calendars here